How to Manage Your Passwords

How to Manage Your Passwords

Let’s talk about how to manage your passwords. It won’t be long until the next big data security incident hits the headlines, where personal information including usernames and passwords are hacked. Leaving cyber criminals to their own devices to do as they please with this highly sensitive information.

Never has protecting your personal information online been so important. The best way to do that is by using a password manager. LastPass is one of the best and most secure ways to manage your passwords.

Are You Making These Password Mistakes?

You probably think have a pretty good system in place currently, right? If you do you do any of the following, you might want to rethink:

  • save your usernames and passwords in your search engine, (e.g. Chrome, Safari, Firefox or Internet Explorer)
  • use your contacts or notes on your iPhone or Android to store usernames and passwords (including pin numbers)
  • keep a record of all your usernames and passwords in Excel or Word
  • use the same username and password for EVERYTHING

If you do any of these please stop. RIGHT. NOW.

It’s time to manage your passwords, the right way. Safely and securely.

Let’s take a look at what a password manager is, how you use it and why you should be using it.

What is a Password Manager?

Let’s have a look at what Wikipedia has to say on the matter:

“A password manager is a software application that helps a user store and organize passwords. Password managers usually store passwords encrypted, requiring the user to create a master password; a single, ideally very strong password which grants the user access to their entire password database.”

And this is exactly what LastPass is.

I was first introduced to LastPass back in 2015 when I was looking at setting up my VA business and its one of the tools that I could not run my business without. In fact it is the one tool I use EVERY. SINGLE. DAY. I would be completely and utterly lost without it as I use it for my business.

I actually insist that all my clients create an account and then install the add-on to their Web Browsers. There is no need for me to see all their passwords, I just need them to share them with me securely enabling me to login, so I can help them run their business.

Did I mention that I don’t just use it for work, I use it to manage all of my personal logins as well?

4 Reason to manage your passwords with a Password Manager?

Here are my own top 4 reasons to use a password manager:

Increase your brain power

We live in a world of tech overwhelm. At times, it really is too much. Using a password manager is the fastest and most efficient way to log in to any website. You just click a button. We use so many tools to run our businesses today, using a password manager leaves you with the additional brain capacity to be creative, not having to remember a bazillion passwords (or worse, using the same one over and over again…).

Improved security

If you use a spreadsheet or write them all down in a notebook, imagine if both of those were compromised? What is you were hacked? Or worse, a client was hacked? Is it really worth it.

Life is too short to waste time on trying 5 different passwords to login, only to get really frustrated because you can’t remember exactly which one it is. You only need to remember the master password to login and access your vault. Doesn’t that sound amazing?

Sharing passwords is safe and a breeze

Most of the top password managers will encrypt your data in a way that keeps you safe. The thing I love about LastPass is that they data you store in your vault is kept secret. Even LastPass don’t have access.

As I have already mentioned I get my clients to use it to share their passwords with me and then I can share those with any team members that may also need access. I have folders within my vault for each client so I can find them easily. I can’t see the passwords or edit them, keeping the clients login details safe and secure.

Affordable

The best part is the free version is perfect, you can do all the things you need to with the free version. The pro version only costs just £31 for the year and means you can use it on your Tablet and Phone too, great if you happen to be travelling. Winner.

Choosing a password manager

If you happen to be like me and work with multiple clients with multiple logins to hundreds of different systems, a password manager makes it fast and simple. Personally I love LastPass and like I said before I recommend it to all my clients. LastPass is the dogs bollocks in my personal opinion, but you really need to do your own research and find one that works for you and meets your needs. Just make sure you choose one with a good reputation, otherwise you could be unwillingly putting your data into the hands of cyber criminals.

Hey, don’t just take my word for it, PC Mag literally just wrote a blog post outlining their favourite password managers for 2021, you can read more here.

And if you are looking for other tech recommendations, check out our resources page here.

Do you use a password manager? If you do, let us know your favourite in the comments below?

P I N L A T E R

Is Too Much Tech Costing You Money In Your Business?

Is Too Much Tech Costing You Money In Your Business?

Is Too Much Tech Costing You Money In Your Business?

When I speak to clients and ask them about what tools and systems they are using in their business, I often discover that they are using multiple tools to do the same job, over complicating the process and then getting distracted by testing out yet another new one in the hopes that it will solve their problem or challenge. It won’t. It will just end up costing you money.

How many software tools, subscriptions, memberships etc… do you currently have in your business?

Do you know?

I bet you have a fair few tools, so grab a pen and let’s get started.

  • Write a list of all the software tools, memberships, subscriptions etc…. that you currently have.
  • Now, next to them write a list of the ones you are paying for and how much you are paying a month.
  • Circle the ones you use. Be honest, which ones do you use EVERY DAY or at least EVERY WEEK?
  • How many are you paying for and no longer using?

I am guessing that after doing this exercise you have indeed identified that you are spending money (or kindly donating it even) for at least one tool, software company, membership programme, [insert other], that you aren’t using AT ALL. It’s time to stop, cancel and SAVE yourself some money.

So Much More Than Just Money

You are now more aware of what you are spending and how much the tools you don’t use have been costing you. That’s the first step. The next step, is realising that too much tech is costing you money in other ways, such as your time and energy. Over complicating running an online business with too many tools and software programmes is costing you money, in the sense that you are spending too much of your time on the things you shouldn’t be spending your time on! For example, if you spend 2 hours a week scheduling social media across multiple platforms using different tools for Pinterest, Instagram, Twitter and Facebook you are wasting time. Precious time you could be using to focus on other things. Either invest the money you have been wasting on software and subscriptions you aren’t using in a Virtual Assistant, or sit down and really look at your process and ask yourself….could this be simplified? Are all these tools really necessary?

Audit Your Business Tools

Which brings me nicely on to doing a business tool audit. I recommend doing this at least a quarter, if not every 6 months. Our needs, and the needs of our business change as we build, grow and scale. Sometimes free software won’t cut the mustard, so we need to upgrade to paid software which has greater functionality, scope and scalability.

The trouble is, as entrepreneurs we tend to fall foul of shiny object syndrome every now and again. We’ve all done it, someone mentions a great tool, you aren’t overly happy with the one you have so you set up a new account to test the software out and then end up paying for it after the trail period whilst you aren’t really using it to its maximum potential because you haven’t had the time to move everything over to the new piece of kit.

It’s time to stop. Get brutal. Cut your losses. Start keeping things simple. You don’t need to over complicate processes and systems by having too many tools that do the same thing. This duplicates effort and the task ends up taking 10 times longer.  It also causes confusion if you want to grow your business and start hiring a team.

Simplified systems are the key to success. So remember K-I-S-S…..keep it simple stupid!!!

If you need help, book a BE FREE session with me and let’s get your unstuck and moving forward with the right tools for you and your business.

Without An Assistant You Are The Assistant

Without An Assistant You Are The Assistant

Without An Assistant You Are The Assistant

If your goal for this year is to hit 6 figures in your business or to move towards multiple 6 figures or perhaps even more, you need to realise that by continuing to play solo, without an assistant or virtual team, you are making it harder than you need to.

Working with team, you’ll get faster results then if you continue doing it all yourself, or with a solo virtual assistant who you think is a superhero and can do everything as well. You are selling yourself short and it’s time to stop.

Be the person who already earns 6 or 7 figures

One of my coaches always says to me, what would you be, do and say if you were already the 6 or 7 figure business owner you are striving to be? How would you act? How would you show up everyday? The answer to that question in its simplest form is, by being the boss. Taking control, building a team, focusing on generating income, bringing in new clients, strategising and creating killer content that adds tons of value.

But I bet that at the moment you aren’t focusing enough on your business. Instead I suspect you are probably wasting your valuable time entering expenses, scheduling social media posts, getting sucked into Facebook rather than being strategic.  Really you should be taking action that is going to render massive results. Let’s go back to that question – what would a 6 or 7 figure business owner be doing?

I know what I would rather be spending my time doing. Because my zone of genius sure as hell isn’t scheduling social media or inputting expenses. Mine is working with my clients, helping them to move their business forwards and managing a team for them that makes an impact. Building a business that runs like clock work in the backround, giving them the time to focus on their zone of genius, whether that’s coaching clients, speaking at events or writing another book.

Without An Assistant You Are The Assistant

If you are willing to invest 4 or 5 figures in a coach, then you also need to get serious and invest in a team. A coach is useless to you, unless you have the right support network to actually make all the ideas come to fruition. A good coach will tell you that the first thing you need to do is stop doing all the things and start delegating.

The problem is that the fear of someone not doing as good of a job as you is what stops us. Not knowing where to start or what to let go of first. And let’s face it, its hard to let go. Its your baby, you’ve nurtured it, grown it, invested huge sums of blood, sweat and probably tears along with money to get it to where it is. But you need to move over, without an assistant you are the assistant.

Think about that for a minute.

The sooner you realise this, the sooner you take action, the sooner the added pressure of having other people you are responsible for will push you to the next level. And the amazing and incredible thing about this realisation is this, you’ll have more time. More time to do what you love and by doing what you love you will naturally attract more clients and more opportunities into your life.

Surround Yourself With An Experienced Team to Grow

But how the hell do you start and where do you find a VA? If you’ve already worked your arse off to get to where you are, your best bet is to hire an experienced VA. One that can implement the systems, processes, procedures that you need. One that can create the SOP (Standard Operating Procedure) for you. One that has the technical knowledge of the tools required to run a successful online business. Once you find that person, you need to step into the CEO shoes and look to take someone on as your COO, someone who can run the operations, manage a team, who gets you, your business, your vision and can make sure everything just happens. A Business Manager, who can make sure shit gets done without you worrying. You just need to focus on the bigger picture and serving your clients. Then you’ll see results, pretty much instantly.

If you have reached this point in your business and are serious about taking it to the next level, don’t forget to book your complimentary Discovery Call. Let’s see if we’d be a good fit and build a business that is game-changing for all the right reasons.

Why You Need To Hire An Experienced VA

Why You Need To Hire An Experienced VA

Why You Need To Hire An Experienced VA

I often hear aspiring coaches and entrepreneurs who are trying to build a 6 figure business say that I need to get to x point in my business or that I need to be earning x amount per month to be able to afford a virtual assistant.

Those that want to hire a VA are often looking for an assistant that charges just $10 an hour or only want support for a few hours a month.

Here’s the thing right, you won’t be able to grow to the point in your head WITHOUT a virtual assistant, because you can’t be everything and do all the things and deliver value to your clients and grow your bottom line month on month. It is not possible to do it all.

Without a virtual assistant to help and support you, you are no more than the assistant in your business. You are not a business owner or an entrepreneur, and not outsourcing or hiring a team can actually stifle the growth of the business.

So we’ve established you need a VA to get ahead, but you don’t just need a VA. You need a highly skilled and experienced VA who gets you and your business. Who cares about your business and your success almost as much as you do (I say almost, because you won’t ever find anyone that cares as much as you, it is your baby after all). One that needs very little hand holding, who can tell you what to delegate and what you should be focusing on. One that will challenge you and make you question – should I really be doing this? Once you find that VA, you need them to be working a minimum of 10 hours A WEEK, ideally 20 hours a week. That’s where the magic happens, that’s where they start to really positively impact your business and your bottom line.

Big Picture and Leadership

The right virtual assistant will save you time so you can focus on the big picture and being a leader. Being creative, creating new courses and valuable content for your clients and tribe. Looking for other opportunities to diversify or grow an additional revenue stream.

Better Communication

You’ll no longer be bogged down by email and managing your inbox with an experienced virtual assistant by your side. Your clients will receive fast responses, prospects will receive a first class experience and your team members will feel less frustrated because they will be receiving timely feedback from you.

More Focus and Less Distractions

You can spend less time hanging out on social media and getting distracted by all the noise, instead using the time online with purpose and passion to attract new clients, grow your visibility and your brand and add a ton of value.

Put Your Life First and Your Business Second

With the massive to-do list of tasks you really shouldn’t be doing, being handled by a pro, you’ll have a better work life balance. You’ll actually be able to put your life first and your business second. Taking a holiday, travelling, experiencing the digital nomad lifestyle you dreamed of when you started your business. You’ll have a great deal more time to spend with your loved ones without worrying about your business grinding to a halt.

Sometimes you need to take that leap of faith before you are ready. Before you have your ducks in a row. Before you are earning a certain income in your business. It’s about making an investment, an investment in yourself, your business and your future. It’s as scary as hell, but if you dive in and make a commitment and have someone else’s wages to pay, I bet you find the passion, the drive and the determination to make it work. Funny how that extra bit of pressure is sometimes what we need to take us to the next level.

Ready to level up? Start a conversation with us here.